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Minutes for October 7, 2013

The Faculty Senate of Eastern Kentucky University met on Monday, October 7, 2013, in the South Ballroom of the Keen Johnson Building. Senator Pressley called the second meeting of the academic year to order at approximately 3:30 p.m.

The following members of the Senate were absent:

A. Brumfield* M. Benson* L. Heath*
C. Hughes* S. Hunt E. McClees
S. O'Brien*^ E. Presley M. Roberts
R. Sharp    

*Indicates prior notification of absence to the Faculty Senate Secretary
^ ALT Christine Privott attended for S. O'Brien

Visitors to the Senate: Tina Davis, Registrar; Sandra Moore, Diversity; Becca Palmer, Office of Registrar; Barry Poynter, Financial Affairs; Sherry Robinson, Provost Office; Elizabeth Wachtel, Enrollment Management


The September 9, 2013 minutes were approved as written.


Senator Benson shared the following in his written report to Senate.

Faculty and staff inversion/compression issues continue to be addressed. Particular areas on campus with acute and glaring disparities will be addressed first and funds should be directed to those areas effective January 1, 2014. The goal is to implement a plan that addresses all areas on campus and gets faculty and staff to certain percentages as part of an agreed-upon average (CUPA data plus other sources) over a multi-year period of time (e..g:., 85% in year one, 90% in year two, 95% in year three, etc.).

In addition, a plan for merit pay for both faculty and staff is currently under development and will roll out in the future.

A revised plan for Science Phase II has been submitted to CPE and preliminary approval has been received for an augmented appropriation amount. The revision requests $90M which will include $66M for the Science addition and $24M for the renovation of the Moore building to accommodate Arts and Sciences classroom and faculty office spaces.

As recently announced, EKU will be entirely tobacco free, effective June 1, 2014. The Tobacco Free Task Force is working on both implementation and enforcement practices and policies. As noted by the Reallocation Task Force, expenses as part of EKU's self-insured medical plans may result in $900,000 of recurring savings.

In an attempt to get the Board of Regents around campus, expose the members of the Board to various issues facing the University and familiarize them with some of the exciting things happening at EKU, the October Board meeting will be held at the College of Justice and Safety. The last portion of the meeting will be dedicated to having faculty and staff of the College showcase recent developments and highlight student successes. Subsequent meetings will be held in other colleges around campus.

A campus-wide forum will be held in November to report on the Administration's responses to those suggestions made to the Presidential Suggestion Box. Information will also be shared on how some of the resources from the reallocation process are intended to be directed.


Policy 4.1.11 on Awarding Incomplete Grades. Senator Elliott moved approval of Policy 4.1.11, seconded by Senator Scarambone. Motion carried.


Policy 4.3.14 on Military Activation and Course Completion. Dr. Sherry Robinson gave a brief history on Policy 4.3.14 and answered questions. Senator Pressley stated that the policy was introduced for information only, but will be on November’s agenda for action. Additional feedback may be directed to the Senate chair and/or Dr. Sherry Robinson.

Report from Council on Academic Affairs - Senator Vice

Program Revisions

College of Arts and Sciences

  1. Public Administration (MA)
    To waive the GRE requirement for applicants with an undergraduate GPA of 3.0 or higher.

College of  Health Sciences

  1. Environmental Health Science (BS)
    To decrease the number of credit hours of EHS 463 from 6 to 3 and change hours in core and free electives
  1. Physical Education (BS)
    Decrease the number of credit hours of EHS 463 from 6 to 3.  Change hours in core and free electives.
  2. Recreation & Park Administration (BS) - Therapeutic Recreation Concentration
    To add REC 520 to the Therapeutic Recreation option to reflect the National Council for Therapeutic Recreation Certification current requirements.

Senator Vice moved approval of items 1-4, seconded by Senator Day.  Motion carried.



The Faculty Senate Executive Committee met on Monday, September 23rd to set the agenda for the October Faculty Senate meeting.

Dr. Sherry Robinson gave the following policy updates:

  • Drafting teams are continuing to work on the Termination of Faculty (4.6.16), Post Tenure Review (4.6.7), and Faculty Workload (4.7.3) policies. Based on discussions held by the Termination of Faculty drafting team, a Financial Exigency drafting team has also been formed.
  • The Executive Committee also reviewed the draft policy on the Faculty/Staff Tuition Waiver, and the Return to Work policy. These policies need further review and editing prior to Senate review.
  • Dr. Robinson is working with the Rights and Responsibilities Committee of Faculty Senate, and the Lectureship Policy (4.6.10) drafting team to reach a consensus on the issue of notification of non-renewal for lecturers. While some progress has been made, there are still some areas for concern on both sides of the issue. The Provost Council recommended re-examining the issue through conversations with departments (chairs and faculty), particularly those departments who use lectureships.

Senator Deanna Kasitz is no longer at EKU and cannot serve as the Part Time Faculty Representative. Senator Jacqueline Kohl has agreed to serve for 2013-14 academic year.

Senator Richard Day will again lead the effort to organize a legislative forum this year. He will work with Senator Janna Vice (Provost), Mr. David McFadden (Government Relations) and others to determine a possible theme and agenda for the forum. The date and time of the forum will depend on the availability of the invited panel members.

REPORT FROM COSFL: Senator Scarambone

COSFL met on Friday, October 4. The meeting was divided into two main parts—a report from the Council on Postsecondary Education and a discussion on part-time or contingency faculty.

The first part, the CPE report, focused on four main topics.

  1. Diversity. CPE is trying to establish a general plan for all universities based on Murray State’s current model. However, they haven’t determined what the definition of diversity should be. CPE will continue those discussions at the November meeting.
  2. Deadline to Set Tuition. CPE has decided to change the decision-making deadline for tuition from April to the preceding December to allow more time for implementation for the fall semester.
  3. Budget. The budget was broken down into four parts.
    1. College and Career Readiness ($18M reserved). These funds are for underprepared students and reserved for schools with a higher teacher production. The higher the teacher production the more funds awarded.
    2. Research and Economic Development ($15M reserved). These funds are reserved for the Bucks for Brains program with UK getting two thirds and U of L getting one third.
    3. Degree Production ($30M). Funds received will be based on number of degrees awarded. Each degree will carry a certain weight (i.e., Associate = 1, Bachelor = 1.4, PhD. = 1.9. However, if a bachelor’s degree is awarded to a low income minority student who participates in a STEM program, the weight is the same as that of a PhD. So different components can result in a different weight which would affect the level of funding awarded. Concerns were voiced that as community colleges have fewer credits required and therefore award degrees more often that they would receive more money. This will be further discussed at the November CPE meeting.
    4. Adult Learner Initiatives (no amount specified). Basically this is money to develop “free online courses for adults” to better prepare them in math and English for college. This does not replace programs schools may already have in place. If schools are already developing such programs, they may be eligible for some of these funds.
  4. Capital Requests ($600M). CPE is changing it from a two-year plan to a six-year plan and have requested $600M over a ten-year period which will be $6M a year for building funds (53% for repairing buildings and 47% for new constructions). Schools have already submitted their priority lists and decisions will be based on those priorities. In addition, CPE is requesting a 6 to 7% increase on funding for the next two years. There is a 20% chance that the increase is approved, a 60% chance that funding remains the same, and a 20% chance that the budget could be cut. CPE meets tomorrow to continue those discussions.

The second part of the COSFL meeting was a discussion on part-time faculty and contingency faculty.

  • The main topic was how the new health care law will influence part-time faculty. Other than Murray State, it seems to be a non-issue for most schools.
  • There was additional debate on what the COSFL should do about part-time faculty. Some members feel that part-time faculty have little incentive to perform well because of low pay and poor benefits and therefore, students are cheated. Others feel that part-time faculty give more attention to students than full-time faculty and that they are more concerned with student success.
  • After a discussion about full-time faculty versus part-time faculty, the conclusion was reached that there is a two-part issue. First, adjunct faculty should be treated better. Second, quality control should be looked at overall, not just for adjunct faculty.


As announced last week, President Benson has allocated $1.5M for new faculty lines. The deans established their priorities and then worked collaboratively to develop the following four criteria for requesting new faculty lines:

  1. Potential growth.
  2. Retention and graduation of students.
  3. Accreditation requirements. Some programs have accreditation requirements that pertain to certain faculty/student ratio or program quality
  4. Special niche programs.

One of the ways the new faculty lines will be used is to provide more full-time lecturers in English which will help to reduce the number of part-time positions needed in that area.

With the increase of new faculty lines and the reduction of part-time faculty lines, it should be possible to increase the stipend for part-time faculty.

In spring 2014, The Noel Studio and the Department of English will be collaborating in a pilot-type program to provide 10 writing Fellows to work with 10 part-time faculty in English.

The 2nd Annual Assurance of Learning Day was a success. Provost Vice thanked all the deans, chairs, and faculty for their participation.

Provost Vice thanked all the faculty who provided the first official 4th Week Progress Report for EKU undergraduate students and the staff and faculty who followed up the referrals. Registrar Davis reports that the general response far exceeded previous participations for the Early Alert system. Feedback indicates that employing a universal instructor-feedback mechanism, activated early in the term, is welcomed by both students and instructors. Tutoring services received 1,883 referrals from instructors, with over 300 of those being for student assistance in mathematics.

Below are Enrollment Management updates for Fall 2013:

  • Freshmen Fall 2012 retention to Fall 2013 is 69.6 percent, up 5.5 percent from last year.
  • Average high school GPA increased for the third consecutive year to 3.20 – a 4 percent increase since Fall 2010, when it was 3.08.
  • Average Composite ACT increased for the third consecutive year to 21.8 – up from 21.1 in Fall 2010.
  • Enrollment of New Freshmen from Kentucky was up 10.8 percent with a 24 percent growth in the number of those students receiving a Merit Scholarship. The largest percentage growth occurred with the highest award given to students with at least a 32 ACT and 3.75 high school GPA. The Excellence Award is up 100 percent from Fall 2012.
  • Overall New Freshmen enrollment is up 5.3 percent.
  • Increased growth in many ethnic groups enrolled from last fall, including the Latino population being up 7.3 percent and Black or African American student population increasing 3.5 percent.
  • Graduate enrollment is up 3.8 percent with New Graduate Student enrollment being up 21.9 percent.

Faculty are invited to attend a presentation by Education Advisory Board researcher Matt Pellish on Monday, October 21, 1-4 p.m., at Perkins. Matt will be presenting the Advisory Board’s national “best practices” research regarding the following topics:

  • A Business Model Under Threat - The major themes moving through higher education over the last 12-18 months, mostly focused on the ways in which MOOCs have forced a larger debate around the higher education business model.
  • Understanding the Enrollment Downturn - National trends of traditional students have changed in the past few years, with projections having important consequences to regional recruitment, student success, and finances. He will discuss those trends and their effects on college and university enrollment and student success planning.
  • Beyond the Enrollment Playbook - With continued competition for the traditional 18-22 year old core undergraduate, institutions must diversify and explore new student populations. This section discusses new sustainable frontiers including: Low Income, High Ability Students; English Language Learners; Community College Transfers; Adult Degree Completers.
  • The Online Opportunity - Discussions on demographics, enrollment trends, and new programs inevitably lead to incorporation of additional strategy discussions around Online Education. This section will discuss the planning, costs, benefits, and drawbacks to consider, as well as the infrastructure and planning needs necessary for success in online education delivery in higher education.

Senator Vice shared a handout which provides the context and an update on university policies that are currently in the process of being either revised or developed affecting Academic Affairs and faculty. Those policies include: Post-Tenure Review, Termination of Faculty (new policy), and Faculty Workload Regulation.

The new CPE Program Review is being launched this fall. EKU has 38 academic programs currently under this review. Our approach is to develop and maintain ongoing data-mining tools to aid departments in this systematic review. In collaboration with the deans, chairs, Institutional Research/Effectiveness, and the Data Review Workgroup (which was established to assist with Program Review for the Strategic Budget Reallocation Task Force) a “Departmental Snapshot” has been developed to assist with identifying the productivity of each academic department.

To provide accurate input of each faculty member’s workload, all faculty will be asked this semester to verify a “Faculty Analysis Sheet,” which has been a long standing practice for capturing instructional and reassigned time. This process will allow for an accurate analysis of each department’s faculty workload, which will then be aggregated for the Departmental Snapshot.

Please join the Provost for lunch on Wednesday, October 9, 12-1:00 p.m., Fresh Food Company, Powell.


Academic Quality Committee. The committee met on Monday, September 30, 2013 with Tim Matthews, Director of the Office of e-Campus Learning, to discuss the following committee charge:

Assess the quality of online courses taught by non-EKU “facilitators” or instructors who are not directly and immediately supervised by EKU faculty. The assessment should include not only course design and set-up/mechanics, but actual teacher/student interactions. That is, just as many departments have peer review of instruction, with faculty attending one another’s classes for evaluation purposes, the online “class” should also provide a way for EKU faculty teaching the course on campus to observe online class interaction and class design.

Tim Matthews provided guidelines for evaluating the course design and instruction of course facilitators who serve as secondary instructors and are hired by an EKU Department. Selected information is presented below.

To be eligible as an e-campus facilitator, persons must complete the EKU selection and employment process. Facilitators must have their Master’s Degree in a related field of study for graduate courses, and for undergraduate courses, they must have their Bachelor’s degree in a related field OR have at least 18 graduate hours in the teaching discipline. In graduate courses, facilitators generally facilitate a 20-student cohort; in undergraduate courses, they facilitate a 25-student cohort.

The instructor of record (IOR) supervises the facilitator’s performance throughout the course. In general, guidelines for supervision include:

  • An initial meeting for the review of the course and facilitator expectations
  • The provision of instructions and/or rubrics that guide the fair and equitable grading of course assignments
  • Periodic monitoring of facilitator performance
  • Periodic feedback on performance with recommendations for improvement
  • A facilitator evaluation upon conclusion of the course, administered by e-Campus (if a full facilitator model is used)

Thus, the primary responsibility for ensuring quality is with the program faculty within a given Department.

In addition to the e-Campus program, EKU Departments also offer online classes taught by Department faculty. Such courses are not part of e-Campus. Currently, there are 189 of these online courses taught at the University. The committee will continue to obtain information on course design and evaluation of both online programs (e-Campus) and online courses to address the charge. The ultimate purpose of collecting this data is to facilitate the development of effective tools for measurement and promotion of academic quality in online courses.

The committee needs help in defining “Non EKU facilitation”. If anyone can provide assistance with this, please contact the committee members.

The next committee meeting is scheduled on Monday, October 21 at 2:30pm. in Dizney 133.  (Additional AQC attachments:  1, 2, 3, 4)

Budget Committee. Senator Hatcher reported that the committee met last week and is in the process of collecting data to address the charges.

Elections & University Nominations Committee. Senators Brumfield and Johnson will serve as co-chairs this year.

Information Technology Committee. Senator Kilgore will serve as chair this year.

Senator Kilgore and Mona Isaacs are collaborating to schedule an open forum with faculty to discuss IT-related issues. More information will be shared as details become available.

Rights and Responsibilities Committee. Senator Maloley announced that the committee would like to express gratitude to President Benson for requesting compromise language on the lectureship policy.

The committee has met and will have another recommendation coming forward soon.

Faculty Welfare Committee. Senator Lewis will be serving as chair this year.

The committee met last Thursday to review the charges. One of the charges is merit and merit-related issues. Specifically, the committee was requested to find out how faculty thinks that merit should be distributed and at what level merit be reviewed. They have drafted a short survey and are working with the Office of Institutional Research to get that distributed soon.

Ad Hoc Committee on Scheduling Legislative Forum. Senator Day announced that this year's focus will be on higher education funding in the state of Kentucky. The forum will be scheduled in mid to late November. Any senators who would like to help organize the event should send him an email indicating their interest.


Senator Vice moved to adjourn at approximately 5 p.m.

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