Minutes for May 1, 2017
The Faculty Senate of Eastern Kentucky University met on Monday, May 1, 2017 in the South Ballroom in the Keen Johnson Building. Senator O'Brien called the eighth meeting of the academic year to order at approximately 3:30 p.m.
The following members were absent:
* Indicates prior notification of absence to the Faculty Senate Secretary
^ ALT Jennifer Christensen attended for D. Embury
^ ALT Joseph Van Fleet attended for S. Hoose
^ ALT Caroline Reid attended for K. Martin
^ ALT Kelly Leigers attended for R. Mullaney
^ ALT Matt Sabin attended for T. Spigelman
^ ALT David Fifer attended for B. Young
APPROVAL OF MINUTES:
Senator Smith moved approval of the April 3, 2017 minutes as written, seconded by Senator Skubik-Peplaski. Motion carried. (YES = 57 votes | NO = 0 votes | ABSTAIN = 1 vote) (See Also: Individual Votes)
REPORT FROM THE PRESIDENT: Senator Benson
The Council on Postsecondary Education made a first run of performance-based funding using the past three years of data from each institution. EKU was one of three institutions to have a net-positive gain. This bodes well for the future.
Our students continue to distinguish themselves on the national stage:
- Four of our Colonels were recently named Washington Center interns; three qualified for Gilman Scholarships for study aboard.
- Eight Model Laboratory high school students were accepted to the Governor’s Scholars Program; two of the eight were also accepted into the Governor’s School for the Arts (GSA). A third student accepted into GSA will instead attend a nationally prestigious summer music institute in North Carolina.
- Our Mock Trial team placed 15th in the American Mock Trial Associations’ National Championship Tournament in Los Angeles.
Our ad hoc EKU Parking Committee has met a few times and begun discussing various issues and possible solutions. While student rates and lots for fall 2017 will be established and published soon so that incoming and returning students can know what to expect, employee rates for fall 2017 will remain the same for now. This will enable the Parking Committee to continue their discussion of solutions for possible implementation in January 2018.
A few other noteworthy items:
- At the April 24 Board of Regents meeting, it was reported that:
- All construction projects remain on schedule, with several facilities on track for completion sometime this year, including phase 2 of the New Science Building, two new residence halls, Case Dining Hall, the Eastern Scholar House for single parents, a parking garage, and Carloftis Garden.
- The University’s credit rating had been affirmed by Moody’s as “A1 with a stable outlook.”
- Personnel from the Student Success area reported very positive numbers relative to applications and admissions. As we grow our student population and increase revenue to EKU, this will enable us to shore up our budgets and address our salary issues (e.g., phase 3 of IPEP) and improve benefits.
- The Regents also approved the following for faculty emeritus honors: Theodore J. Lloyd, Marlow J, Marchant, Samuel Hinton, Michael Martin, Muriel Stockburger, Sue Strong, Sue Mahanna-Boden, Susan Kipp, Carol Patrick, Carolyn Harvey, Anne Shordike, John Curra, Preston Elrod, Ken Tunnell, Paula Kristofik, Sally Martin, Paul Cupp, Robert Frederick, David Zurick and Patrick Costello.
- When we dedicated our Temple Grandin-designed beef cattle handling facility at Meadowbrook Farm recently, her co-designer, Mark Deesing, said it was the best he had seen of about a dozen such university-based cattle handling facilities nationwide and should be highly attractive to prospective agriculture students. As you may remember, the genesis of this new facility was a 2011 visit by Grandin to EKU to deliver a Chautauqua lecture.
- The College of Science was the beneficiary of a recent $20,000 gift from Battelle to support undergraduate research. Earlier, Battelle had presented a $5,000 community grant check to the Lexmark Kentucky Science and Engineering fair, held annually at EKU.
- EKU was recently ranked among the nation’s “Top Universities for Professional Sales Education” by the Sales Education Foundation. Thanks to a generous donation from Louis and Maribeth Berman, the Center for Professional Sales will launch this fall, providing professional sales education and training to students and professionals from different backgrounds, sales and industries.
- A ribbon-cutting ceremony was recently held for the new EKU Lancaster and Adult Education Center. A Community Development Block Grant was used to restore and re-purpose an old building that had fallen into disrepair so, besides giving area students greater access to higher education, including high school students taking dual-credit courses, EKU was able to play a part in revitalizing that community.
- Adjustments were made to stipends for teaching summer school. The March 24, 2017, memo sent to campus outlined these increases:
The summer session compensation has been raised to $4,800 ($1,600 per credit hour). We will also provide an additional stipend amount for highly enrolled courses:
20-24 students Additional $100/credit hour
25-29 students Additional $200/credit hour
30 or more Additional $300/credit hour
Based on a recommendation from the Deans, an additional incentive is now provided for increasing traditional graduate course summer enrollments:
15 or more students: Additional $150/per credit hour
Beginning Monday, May 15, and continuing through August 11, EKU will pilot a Summer Work Schedule on the Richmond Campus. The implementation of this initiative will adjust official University business hours to 7:30 a.m. – 4:00 p.m. on Monday-Thursday and 7:30 a.m. – 12:30 p.m. on Fridays. Recognizing that some departments and individuals are required to operate outside of normal University business hours, supervisors/department heads will be permitted to adjust the work schedule at their discretion to meet the needs of the department and the University.
Adopting a summer University schedule focused on energy savings could result in an estimated $400,000 of electricity savings, approximately 10% of EKU’s annual electricity expense. Additionally, the plan allows the University to offer employees the opportunity to receive a shortened workweek during the summer months without a loss of pay.
Ombud Minute. Ombud Beck shared her first quarterly activity report which was recently presented to the Board of Regents.
Today’s Ombud Minute is about dignity. Conflict resolution will be more successful if we start by acknowledging the dignity at the essential core of every human being. Acknowledging the dignity of others requires that we put aside the initial reaction to appearance, listen respectively, recognize that everybody is contributing, and treat people fairly. Now whether the conflict is a major deal in the work place or a disagreement at home, starting with the recognition of the dignity inherent in every human being will improve the climate and ease the way to a resolution that is acceptable to all.
LMS Evaluation Update. Dean Betina Gardner announced that at the end of March the LMS Committee completed their review of the three systems (Blackboard, BrightSpace, and Canvas). Based on the data collected from the March 6th survey, the faculty has a strong preference for Blackboard.
However, there are some issues that must be addressed before entering into a contract. First, there is a list of specific features and functions that faculty would like to see developed. Second, the LMS Review Committee recommends that Blackboard send representatives to campus several times a year, specifically during new faculty orientation, to address any concerns or issues. Third, the LMS Review Committee recommends a shorter contract period to allow for negotiations of additional features in a more timely fashion. On May 3rd, Blackboard is sending a technical staff team to campus to meet with instructional designers and LMS Review Committee members.
Provost Search Update. Senator Corley announced that none of the candidates who interviewed for Provost received an overwhelming support of the faculty and students. So, on April 26th a campus-wide memo was distributed announcing that Dr. Deborah Whitehouse has agreed to serve as Interim Provost beginning July 1. The search for a new Provost will start again in the fall semester.
Policy 4.7.4. – Faculty Grievances. Senator Smith moved approval of Policy 4.7.4, seconded by Senator Mason. Motion carried. (YES = 55 votes NO = 1 vote ABSTAIN = 4 votes) (See Also: Individual Votes)
Policy 4.4.2. – Intellectual Property. Senator Cunningham moved approval of Policy 4.4.2, seconded by Senator Turner. Motion carried. (YES = 56 votes NO = 1 vote ABSTAIN = 4 votes) (See Also: Individual Votes)
Rules Committee Motion (Change in Voting Eligibility for Senate Representation). Senator O’Brien reminded that as this comes from the Rules Committee a second is not required. Motion carried. (YES = 47 votes NO = 5 votes ABSTAIN = 1 vote) (See Also: Individual Votes)
Budget Resolution on Faculty Salaries. Senator O’Brien stated that the resolution comes forward from the Budget Committee and does not require a second. Motion carried (see below). (YES = 56 votes NO = 1 vote ABSTAIN = 2 votes) (See Also: Individual Votes)
- Whereas, EKU faculty salary increases over the past decade fall short of cost of living adjustments by over 10%
- Whereas, a comprehensive comparative analysis of EKU faculty salaries in relation to benchmark and regional Kentucky institutions demonstrates a significant disparity
- Be it resolved, that the Faculty Senate requests that the Administration investigate and consider proactive ways in which to address this situation and report to Senate on its progress at the first Senate meeting of the 2017-18 academic year.
Report from Council on Academic Affairs. Vice Provost Sherry Robinson presented the materials for approval.
- Policy on Entrance Examinations – proposal to remove the entrance exam as a Graduate School requirement for any applicant who meets the GPA requirements for Provisional or Clear admission (cumulative undergraduate GPA of 2.5 or above).
Curriculum Proposals - New Program
College of Health Sciences
Environmental Health Studies
Exercise and Sport Science
Family and Consumer Science
- Departmental Certificate in Apparel Design and Merchandising
- Departmental Certificate in Early Childhood Director
- Departmental Certificate in Infant and Toddler Care and Education
Health Promotion and Administration
Occupational Science and Occupational Therapy
Recreation and Park Administration
- Departmental Certificate in Adventure Recreation
- Departmental Certificate in Tourism and Event Planning
- B.A. General Studies - Drop the Professional Track; add a 6-hour requirement for 400-level or above.
College of Business and Technology
- B.S. Agriculture - reorganize core and concentrations to conform to CPE guidelines. Add concentrations in Fruit, Vegetable and Nursery, and Turfgrass and Landscape.
College of Education
Curriculum and Instruction
- Elementary Education P-5 Teaching - update program requirements to include emphasis on cultural competency and to clean up course designations.
- Master of Arts in Education Literacy P-12 - drop EME 865 as the Capstone course and replace with ETL 806.
- Master of Arts in Teaching (MAT) in Teacher Education - update program copy reflecting other curriculum changes for course and program of study.
- Middle Grade Education (5-9) Teaching - update program requirements for middle grades in English, Social Studies, and Math areas of emphasis.
Educational Leadership and Counselor Education
- Clinical Mental Health Counseling - add core requirement and elective.
- Doctor of Education - revise the graduate catalog to reflect program changes.
College of Health Sciences
Occupational Science and Occupational Therapy
- Master of Science in Occupational Therapy, Post-Professional Concentration - move the post-professional Master of Science in Occupational Therapy program online.
College of Letters, Arts, and Social Science
Art and Design
- B.A. Art – Add two new courses and remove one course to/from the BA program. Clarify courses available as ARH Electives. Revise course listing and credit hours in the Professional Education requirements. Correct typos in the existing catalog text.
- B.F.A. Art/Design Studio - Reduce GPA requirement from 3.0 to 2.5 and revise course listings
- Minor in Art History - revise course listings.
- Minor in Art Studio - Add ARH 390W and 391W.
English and Theatre
- B.A. English/Teaching - revise core and supporting courses, remove concentrations, and add English electives.
- Minor in English Teaching - revise course requirements and description.
Philosophy and Religion
- Minor in Religion - update course requirement options.
School of Music
- B.M. Music - revise Music Industry and Music Industry Recording concentration requirements.
College of Science
- Certificate in Informatics - include CIS 420 or INF 510 as an option for the certificate, and as a requirement for BGS students seeking the certificate.
- Minor in Geography - revise minor requirements and correct catalog text.
Office of the Registrar
- Change of Major After 105 Hours - revised catalog language and revised petition form, outlining the process to request a change of major after earning 105 hours.
Senator Swain moved approval of item 1 (revised policy), seconded by Senator Turner. Motion carried. (YES = 45 votes NO = 10 votes ABSTAIN = 5 votes) (See Also: Individual Votes)
Senator N. Powell moved approval of item 2-11 (new programs), seconded by Senator Skubik-Peplaski. Motion carried. (YES = 58 votes NO = 1 vote ABSTAIN = 2 votes) (See Also: Individual Votes)
Senator Winslow moved approval of items 12-30 (program revisions), seconded by Senator Turner. Motion carried. (YES = 56 votes NO = 1 vote ABSTAIN = 2 votes) (See Also: Individual Votes)
Item 31 was presented for information only.
Revise Administrative Review of the President by the Faculty (section from Policy 4.8.1p).
Senator Hunter moved approval of the proposed amendment to add additional language (see below), seconded by Senator Smith.
The summary of the Administrative Review of the President by the Faculty shall provide a faithful and objective rendering of the data as supplied by the faculty consistent with the Guiding Principles of the American Evaluation Association and policy guidance provided by the American Association of University Professors (AAUP).
Senator Fitch moved to amend the proposed amendment to strike the words “faithful and objective” and “as supplied by the faculty” (see below), seconded by Senator Eser.
The summary of the Administrative Review of the President by the Faculty shall provide a
faithful and objective rendering of the data as supplied by the faculty consistent with the Guiding Principles of the American Evaluation Association and policy guidance provided by the American Association of University Professors (AAUP).
Motion to amend the proposed amendment carried. (YES = 44 votes NO = 8 votes ABSTAIN = 7 votes) (See Also: Individual Votes)
The main motion, as amended, failed. (YES = 21 votes NO = 28 votes ABSTAIN = 12 votes) (See Also: Individual Votes)
Senator Vice presented an engraved gavel to Senator O’Brien for her dedication and service as Faculty Senate Chair over the past year.
GENERAL & STANDING COMMITTEE REPORTS
REPORT FROM SENATE CHAIR: Senator O'Brien
Chair O’Brien thanked the senators for sharing information up and down the communication chain during the past academic year. Communication is key to an integrated campus and a vibrant Faculty Senate.
Internal procedures continue to be crafted and submitted. The Rules Committee has done an outstanding job gathering updated procedures from each of the standing committees this year. The Executive Committee will review those in August as a first read and will discuss points for clarification.
The next Board of Regent’s meeting is on June 19th. As always, attendance is welcomed.
As a Faculty Senate, we have come far and dealt with many challenging issues facing higher educational institutions. We have tried our best to follow open meetings processes and moved to electronic voting. We have experienced challenges, and continue to forge ahead, keeping faculty work in teaching, scholarship and service integrated into the reality we experience here at Eastern Kentucky University. Be sure to stay abreast of future communications related to health benefits this summer.
REPORT FROM FACULTY REGENT: Senator Day
The EKU Staff Council hosted the Board of Regents quarterly meeting on Monday April 24th in the Perkins Building.
A packed agenda included personnel actions, approval of an anti-bullying policy (which might get yet another look next year), program revisions and suspensions (determined by the affected colleges and CAA), and approval of the university’s external auditor.
Congratulations to those faculty members who were also approved for ERTP, Promotion and Tenure, Sabbatical leave and Emeritus status.
Planning for EKU’s on-going financial health remains the central focus of the Board of Regents. Unfortunately, that also prompted the Board to raise tuition, meal plans, and housing costs for students.
For the first time, EKU has agreed to a “guaranteed escalator” in the meal plan rates with Aramark.
“Commencing with the 2017-2018 operating year and continuing each operating year thereafter, the University and Aramark shall mutually determine increases in board plan pricing; provided that board plan pricing shall be increased by an amount to be negotiated by the University and Aramark that shall be a minimum of three-and-one-half percent (3.5%) over the pricing for the prior operating year.”
The Moody’s Investor Service further underscored our financial strength by rating EKU bonds A1. Our $47 M General Receipts bond issue was sold out in just a few hours.
But we also have future credit challenges, most notably insufficient cash reserves. In order to balance the budget over the past year we rolled the dice and emptied our contingency funds (and deferred maintenance).
Uncertainty over our required contributions to the state pension fund beyond 2018 remains an unresolved concern. CPE staff has heard from multiple state government sources that KERS contribution rates are going to continue to increase for participating postsecondary institutions, most likely at an accelerated pace relative to the past decade. And in years where required increases in KERS contributions were larger, increases in postsecondary system average tuition and fees have also been larger. CPE President Bob King reported to COSFL that the rate of improvement becomes the name of the game in the future Performance-based funding and credit hour production will drive the bulk of our results.
REPORT FROM COSFL: Senator Kopacz
COSFL met on Friday, April 7 in Frankfort.
Guest speaker Bob King spoke at length about the performance-funding metric. After the meeting he shared two informative documents. The first charts CPE’s Key Performance Measures for the 2016-2021 Strategic Agenda, including for the first time “Academic Quality,” the measures of which have yet to be determined. The second document is interesting for its list of tuition charges for each of the institutions.
The following officers were elected for next year:
President – Enid Trucios-Haynes from U. of L.
Vice President – Nancy McKenney
Secretary – Peg Munke
Treasurer – Molly Kerby
Next year COSFL will meet twice in the fall: the first meeting during the Governor’s Conference on Education, the second meeting probably with the Governor.
PROVOST REPORT: Senator Vice
As this is Senator Vice’s last Senate meeting, she shared personal comments on her time at Eastern.
In her written report to Senate she shared the following.
The inaugural Summer Kickoff Bash was held on Wednesday, April 26, in the Student Success Center. A collaborative effort between the Provost Office and Student Success, the event gave students the opportunity to learn more about Summer Session and to speak with an advisor or financial aid counselor about their circumstances and needs.
The Critical Thinking Teacher of the Year Awards Ceremony was held on April 27 in the Grand Reading Room of the Library.
The Office of e-Campus Learning offers a variety of professional development opportunities for faculty to promote online-course design and pedagogically sound principles to ensure a quality distance education experience. All E-Campus PD opportunities can be accessed at http://idc.eku.edu/professional-development-idc.
Here are a few examples of high-impact learning at EKU:
- EKU Scholars Week – EKU Scholars Week, held April 10-14, showcased a number of ways that faculty are engaging students in high-impact learning practices such as collaborative and undergraduate research.
- Honors Thesis –The Honors Thesis Conference on April 11-13 showcased 55 EKU Honors student presentations regarding a wide array of topics that ranged from the emergence of social media to art and religion in Thailand.
- College of Health Sciences 3rd Annual Scholars Day – The College of Health Sciences held its 3rd Annual Scholars Day, “Shaping and Improving Health and Well-being,” on April 18 in the EKU Center for the Arts. Approximately 125 students presented their research projects.
- EKU Psychology Research Day – Last week the Department of Psychology held its EKU Psychology Research Day in Cammack. The showcase featured oral presentations by EKU faculty and graduate students as well as poster presentations by undergraduate students.
STANDING COMMITTEE REPORTS:
Academic Quality Committee. Senator Howell shared that this year the Academic Quality Committee began investigating advising quality for certain student populations. The problem was brought to the committee by other faculty, who noted that athletes were having difficulties completing their degrees.<
Upon investigation, the committee learned that the same problems applied to other special student populations, including working students, veterans, and many more. After discussing the issue with Monika Banbel of the Bratzke Center and Sheila Pressley (the Faculty Athletics Representative), the committee determined that the best solutions available could be handled from the advising side.
There is not presently a need for a resolution from the senate. However, there are things that the senate can do to help these students, improve retention, and boost academic quality.
- Inform your departments to be on the lookout for the new advising webpage
- Encourage other faculty to access the Student Success Collaborative (SSC) and use it to communicate with other advisors so all parties have access to the same information. This will benefit all students, not just those students in special populations
Additionally, in the conversation with Benton Shirey, discussion turned to the students’ difficulty understanding how to navigate their particular departments due to their lack of experience with higher education.
- There may be an opportunity for the senate –which has representatives from all departments –to help new students acclimate to how each department works. This might be done during the first weeks of class, though the exact form was not determined.
Faculty Club Board of Governors. Senator Ciocca stated that the Board of Governors has initiated plans to return the Faculty Club to conditions commensurate with its initial status.
The Constitution and Bylaws of the Faculty Club were modified and modernized, and submitted to the full Senate for approval in March. Also in march, the internal procedures were completed and forwarded to the Rules Committee.
In Fall 2017, faculty input will be sought to help determine what programming and eating options should be available in the Faculty Club.
Elections & University Nominations Committee. Senator Mason gave an update on their charges for the year:
- Presented a motion to modify the Elections and University Nomination Committee’s Internal Procedures to include a university-wide annual election by faculty members for faculty vacancies on University Standing committees.
- Oversaw the nomination/election of a new Part-time Faculty representative to Faculty Senate, Sarah Perez (English & Theatre)
- Oversaw the nomination of Chair/Vice Chair of Faculty Senate
- Oversaw the nomination/election of Senators to vacancies on Faculty Senate Committees
- Oversaw the nomination/election of Faculty Senate membership
- Included the clicker system/Response app. for elections
- Submitted the first draft of internal procedure revisions to Rules Committee
Recommendations for 2017/18 charges:
- Review and make recommendations for changes to Faculty Regent election
- Continue to review and refine internal procedures
Information Technology Committee. Senator Smith shared a status update on their charges for the year.
- Coordinate planned technology training for faculty
Co-chairs Smith and Baggett attended collaborative meetings with IDC, the Noel Studio, IT, the Faculty Innovators, and other campus groups involved in technology training for faculty.
Next year, the committee will continue to collaborate with other campus groups and possibly develop a master calendar of faculty training opportunities.
- Monitor university plans for continuing or changing the campus LMS and training of faculty for implementation of potential migration
Co-chairs Smith and Baggett monitored the LMS review process progress by attending Academic Technology Advisory Committee meetings, attending public forums related to the LMS, and communicating directly with Dean Gardner throughout the year.
- Monitor suggestions from the 2016 end-of-year report
The main recommendations from this committee’s 2016 end of year report involved working on technology training for faculty and monitoring the LMS review – both of these points have been addressed in the charges above. Additionally, we followed up on issues related to security and departmental software purchases
Rights and Responsibilities Committee. Senator Mason gave an update on their charges for the year:
- Served as an advisory agent to the search committee for the Part-time Faculty/Staff Ombud. Joan Beck was appointed as Part-time Faculty/Staff Ombud, January 2017.
- Served as an advisory agent to the Ombud policy drafting committee. An ad-hoc committee was later convened to create the Ombud framework.
- Presented a Resolution for Discontinuation of Reductions to Academic Programs, September 2016
- Collaborated with the Diversity Office on the creation of a University “All Faiths” Calendar as an informational resource.
- Collaborated with the Budget committee of Faculty Senate to review summer term faculty compensation
- Created internal procedures for the Rights and Responsibilities Committee
Rules Committee: Senator Skubik-Peplaski thanked all standing committees for working closely with the Rules Committee this year to draft updated internal procedures: Those will be shared with the Executive Committee in the fall for their feedback.
Faculty Welfare Committee. Senator Zhang shared the following:
- The first meeting of the University Benefits Advisory Committee was on April 27th.
- The committee discussed the idea of drafting a statement or resolution on the parking issues.
- The committee has been busy defending faculty-related issues, and has been on the offense for the past year against issues related to increased costs, decreased budgets, budget cuts, and the taking away of resources. In future, the committee would like to explore “good news” issues. Such topics might include: EKU Childcare for Faculty, Steady or routine Merit Increases, Fitness and other healthcare and wellness offerings. This is something to consider for the 2018 year.
The next meeting will be on May 8th at 1:30pm in the main area of the Keen Johnson Building.
AD HOC COMMITTEES:
Athletics and Academics. Senator Carpenter reported that the Committee has reviewed the Gender Equity Plan and invited additional conversation with Joslyn Olinger Glover, J.D., Chief Equity Officer & Title IX Coordinator, and Dr. Sara Zeigler, former Title IX Coordinator. Both understand and have experience with gender equity issues nationally and on campus. EKU Athletic Director Steve Lochmueller was invited but unable to attend.
The focus of the meeting was to understand compliance, how it is defined, what it means for the future of athletics, and what it means for the future of academics.
Senator O’Brien reminded that the Athletics and Academics Committee has been meeting for over two years and has completed their original charge. If further study is needed, a new committee should be appointed.
Ombud Framework. Senator Zeigler reported that the committee has crafted, discussed, debated, and finally agreed upon the language for roughly half of the proposed EKU Ombud Charter. Currently, the committee is working through some difficult, but essential, negotiations around definitions and wording in the document.
A completed draft of the EKU Ombud Charter should be ready for Faculty Senate review at the by October.
Senate Transparency. Senator Givens announced that the committee has completed their charge.
Senator Vice moved to adjourn at approximately 4:55pm.
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