Minutes for January 12, 2009

A. Back	L. Bosley*	M. Case
D. Whitlock*	D. Deaton*	J. Flanagan*
M. Gerken	K. Halcomb*^	M. Hesse*^
C. Palmer*^	B. Phillips	S. Pressley
R. Ruddell*^	C. Smith*	B. Wesley

1. Economics (BA) - Program revision to modify program to require ECO 420
2. Geography (BS) - Program Revision to remove specialty areas
3. Paralegal Program - Program Revision to drop LAS 320 and replace with new course LAS 355
4. Finance (BBA) - Program revision to suspend: Real Estate Option, Minor in Real Estate, and the RST Certificate
5. Agriculture (BS) Area Major - Program revision to remove the college requirement BTS 300 and move AGR 305 from core courses to supportive courses
6. Horticulture (BS) Area Major - Program revision to remove the college requirement BTS 300 and move AGR 305 from core courses to supportive courses
7. Business Marketing Education/Teaching (BS) - Program revision to require a professional seminar/conference experience as part of major requirements through BTS 300 and 400 for all juniors and seniors in the College of Business & Technology
8. Technology: Digital Imaging Design (AAS) - Program revision to drop ART 100 or 152 and add TEC 190 in the Digital Imaging Design Option
9. Computer Electronic Publishing minor - Program revision to change name to Digital Imaging Design
10. Gifted Education (MAED) - Program revision to allow for certification after 12 hours
11. Leadership & Policy Studies (Ed.D.) - Program revision to revise program hours
12. Baccalaureate & Graduate Nursing - Program revision to revise APRHN option
13. Master of Public Health - Program revision to revise credit hours and required/elective courses

Senator Piercey moved approval of item #1 (Economics program revision), seconded by Senator Noblitt. Motion carried.

Senator Borowski moved approval of item #2 (Geography program revision), seconded by Senator Resor. Motion carried.

Senator Noblitt moved approval of item #3 (paralegal program revision), seconded by Senator May.

Senator Petronio moved to amend the motion to the following, seconded by Senator Rainey. The amendment to the motion carried.

To change the justification to "The curriculum change will allow increased focus of study and litigation and is supported by the American Bar Association (ABA), which is the approval body of the program".

The amended motion carried.

Senator Taylor moved approval of item #4 (Finance program revision), seconded by Senator Robles. Motion carried.

Senator Borowski moved approval of item #5 (Agriculture area major), seconded by Senator Randles. Motion carried.

Senator Robles moved approval of item #6 (Horticulture major), seconded by Senator Godbey. Motion carried.

Senator Robles moved approval of item #7 (Business Marketing Education/Teaching), seconded by Senator Park.

Senator May moved to amend the language under "Specific Action Requested" to the following, seconded by Senator Taylor. The amendment carried. The motion as amended carried.

Change from: "To require a Professional Seminar/Conference experience as part of the major requirements through BTS 300 and BTS 400 for all juniors and seniors in the College of Business and Technology."

To: "To require a Professional Seminar/Conference experience as part of the major requirements through BTS 300 and BTS 400 for all juniors and seniors in the Business and Marketing Education/Teaching Program."

Senator Richardson moved approval of item #8 (Technology: Digital Imaging Design), seconded by Senator Resor. Motion carried.

Senator Richardson moved approval of item #9 (Computer Electronic Publishing minor), seconded by Senator Kristofik. Motion carried.

Senator Robles moved approval of item #10 (Gifted Education), seconded by Senator Resor. Motion carried.

Senator Frisbie moved approval of item #11 (Leadership & Policy Studies), seconded by Senator Pruitt. After several senators voiced concerns regarding the number of program hours and dissertation hours required and the questionable expense for additional resources, the motion was withdrawn.

Senator Robles moved approval of item #12 (Baccalaureate & Graduate Nursing), seconded by Senator Chapman. Motion carried.

Senator Bhandari moved approval of item #13 (Master of Public Health), seconded by Senator May. Motion carried.

ADA Committee Presentation. Teresa Belluscio and Laurence Hayes were in attendance to inform the senators of the ADA Committees' services available to faculty, staff, and students. Ms. Belluscio also shared a draft brochure detailing their services and asked for faculty feedback within the next month.

At Senator Borowski's request, Ms. Belluscio agreed to distribute an electronic copy of the draft brochure. Once received, Senator Ware will post on the Senate's Blackboard site for discussion. Comments collected will be shared with Ms. Belluscio within the requested time frame.

Laurence Hayes reminded the senators that Special Education offers free hearing tests for faculty and staff in the Wallace Building.

Presidential Evaluation Update. Senator Ware gave a brief update on the upcoming presidential evaluation. Senator Frisbie will comment further in the Regent's Report.

Motion to include library rep on University SPC. Senator McKenney moved, seconded by Senator Kristofik, to recommend the following.

The Faculty Senate of EKU recommends that the membership of the University Strategic Planning Council be modified as follows:

Add a library faculty representative to the proposed group of faculty representatives from the 5 colleges, making a total of 6 faculty representatives on the Strategic Planning Council.

Senator Collins moved to amend the motion, seconded by Senator Johnson, to the following:

"Add a faculty representative from a non-academic unit to the proposed group of faculty representatives from the 5 colleges, making a total of 6 faculty representatives on the Strategic Planning Council."

The amendment to the motion failed for lack of support.

Senator May moved to amend the motion to the following, seconded by Senator McKenney:

"Add one representative each from the Library, Graduate School and Continuing Education to the proposed group of faculty representatives from the 5 colleges, making a total of 8 faculty representatives on the Strategic Planning Council."

Senator Johnson asked to make a friendly amendment to the proposed amendment as follows:

"Add one representative from non-department units with full deans to the proposed group of faculty representatives from the 5 colleges, making a total of 6 faculty representatives on the Strategic Planning Council."

Senators May and McKenney accepted the friendly amendment. The amendment to the motion failed.

The majority of the Senate were in favor and the motion, as originally presented, carried.

EXECUTIVE COMMITTEE REPORT: Senator Ware
Senator Ware shared the following in her written report to the Senate.

The Executive Committee met on December 15, 2008 to discuss material for the January Senate meeting.

Senator Piercey reported that once the budget is known, Academic Affairs will begin looking strategically at all areas within Academic Affairs and will make a judgment as to how each area can bear the burden. He indicated that he will take as much as possible from the Academic Affairs Office before looking at other areas. He has suggested that the direct reports in Academic Affairs prepare a preliminary report to show how they might handle expected reductions. Furthermore, he suggested that they make additional requests for items needed in case funds become available in the future. Senator Piercey stated that as of right now, positions that have already been approved are funded and can still move forward.

Policy Updates presented by Dr. Sherry Robinson include the following:

• The Provost Council voted to support the Ad Hoc Committee's recommendations on the Early Registration policy. The originating body for that policy is working on a revised draft which will come back before the Senate at some point.
• Dr. Robinson talked with Lindsey Cross regarding the dead week policy and advised her that if SGA wants to pursue, that they take it through the Policy on Policies process to develop an impact statement. Dr. Robinson indicated that there will be a drafting team established to work on this policy if SGA wants to continue to work on it.
• A draft team has been established to review the non tenure evaluation process for first year faculty.
• A draft team to review the Promotion and Tenure policy will begin work in the spring. The group will be looking at how to get rid of repetitive and contradictory material as well as reviewing the appeals process and the number of levels required in the process. Additionally, they will be reviewing whether or not there should be a cut off date for the applicant's ability to make changes to the application. (Senator Piercey suggested that an application should not be changed by the applicant after the departmental review. The Executive Committee were in agreement with that statement, but added that errors should still be corrected.)

The holiday celebration co-sponsored by the Senate, AAUP, and the Teaching and Learning Center was held in December. Approximately 25 people enjoyed good food and a lively discussion with the Foundation Fellows. Senator Ware suggested that additional functions should be considered once or twice a semester to encourage faculty to socialize more together

FACULTY REGENT REPORT: Senator Frisbie

The Board of Regents met for an all-day retreat on December 4th. There were three broad parts to the retreat. The morning session was facilitated by a consultant from the Association of Governing Boards of Universities and Colleges (AGB). The second part of the retreat was a joint luncheon for the EKU Foundation Board and the Board of Regents. This afforded members of both boards an opportunity to interact and to discuss issues of common concern. The afternoon session was used for a fairly free-ranging discussion. Board members seemed to feel that the period of free discussion was particularly beneficial.

The Board has begun the process of carrying out a review of President Whitlock. The Board is required to review the president during his 2nd and 4th years, and every four years after that. The Faculty Handbook also requires that the Executive Committee of the Senate carry out a review of the president at the same intervals. The Handbook directs the Executive Committee to submit its review to the chair of the Board of Regents. It is the Board's responsibility to make decisions about appointment, dismissal, and compensation, and to work with the president in establishing goals for the university and for the president's performance. Thus, the Senate Executive Committee's charge to evaluate the president is designed to insure that there will be information emanating from faculty available to the Board as it carries out its review.

Hunter Bates, Board Chair, has asked Senator Frisbie to oversee the Board's review efforts and to facilitate cooperation between the two bodies as they carry out their respective duties.

The Board has issued a request for proposals to consulting firms who may be interested in facilitating the presidential review. Proposals are due by January 15th. The Board will next convene to review proposals from consulting firms on January 26th. The Senate Chair and Vice-Chair have been invited to participate in that process.

REPORT FROM COSFL: Senator McKenney

COSFL met on December 6th on Eastern's campus.

The main focus of the meeting was to discuss the work group on higher education which was established by Governor Beshear on October 21, 2008. Two subcommittees of the Work Group were also established: Affordability Subcommittee and Strategic Planning Subcommittee. The Affordability Subcommittee will present a preliminary report on January 15th and both subcommittees will present reports in September. The Work Group has three advisory groups: university presidents, independent colleges and students. It was decided that COSFL would function as the faculty advisory group for the Work Group.

COSFL President Peggy Pittman-Munke is going to draft a letter to the Governor stating COSFL's support of the Affordability Subcommittee's list of priorities. In addition, she will include a list of priorities (shown below) as determined by COSFL.

1. A strengthened working relationship between the CPE and colleges
2. A formula that allows the colleges to be able to do consistent budgeting over a five year period
3. The development of methods state wide to streamline transfers between institutions, particularly for those students transferring to four year institutions from the community colleges
4. Enhanced methods of streamlining access to colleges for adult learners

The next COSFL meeting will be held in Frankfort sometime in February.

PROVOST REPORT: Senator Piercey

The following policies were submitted to the Board of Regents for approval at the January 26th meeting:

• 4.1.2 Course Syllabi (revision)
• 4.4.3 Cost Sharing on Externally Sponsored Projects (new)
• 4.4.4 Cost Transfers on Externally Sponsored Projects (new)
• 4.4.5 Direct Charges on Externally Sponsored Projects (new)
• 4.4.6 Effort Reporting on Externally Sponsored Projects (new)
• 4.4.7 Externally-Sponsored Program Submission and Award Acceptance (new)
• 4.4.8 Salary Compensation on Externally Sponsored Projects (new)
• 4.4.9 Subrecipient Monitoring (new)
• 4.4.10 Facilities and Administrative (F & A) Cost Recovery and Distribution (new)
• 4.6.1 Determining Qualifications for Faculty Teaching Credit-Bearing Courses (new)
• Baccalaureate Degree Requirements (changes minimum hours from 128 to 120)
• Coursework Transfer after Dismissal (revision that allows transfer)
• Latin Honors (changes EKU hours applied from fixed number to percentage)

A SACS visitation team will be on campus in February to review the status of the Ed.D. Program.

EKU administration is working on CPE's Program Productivity Review (PPR) to determine programs with low degree output and to preserve important programs. Representatives from CPE will visit EKU in late January to discuss key indicators for the coming year.

Institutional Research has been processing Fall 2008 IDEA. "Fall 2008 IDEA processing" refers to what the Office of Institutional Research does in working with departments to provide blank forms and collect completed forms for each section identified by the department for student evaluation of faculty teaching effectiveness. OIR gathers, checks, and sorts the completed forms, and after quality-checking all the sections/forms, sends them to the IDEA Center at Kansas State University. OIR later receives summary reports by section, department, and EKU level from IDEA, which OIR then disaggregates and provides in electronic and paper formats back to the departments and colleges. OIR also provides custom reporting for departments (e.g., longitudinal or trend analysis of results over time).

CPE has given EKU a status of automatic eligibility status for the current term for new programs and program revisions based on the fact that EKU achieved six out of eight objectives of the Kentucky plan in the last measuring period.

Senator Piercey reported that summer commencement was eliminated for the following reasons:

1. participation has been declining over the past several years;
2. students have the option of walking during spring or fall commencement ceremonies;
3. most other state institutions have already terminated summer commencement;
4. cost factor

Dr. Sherry Robinson has accepted an internship with the Council on Postsecondary Education for Spring 2009.

STANDING COMMITTEE REPORTS: